HBA Presentation Guidelines for In-Person and Virtual Presenters

The Human Biology Association (HBA) welcomes all presenters and appreciates your contributions to the Annual Meeting. To ensure a smooth and inclusive experience, please review the following guidelines for poster and podium presentations, whether in-person or virtual.

In-Person Posters

• Posters must not exceed 42 inches (height) × 42 inches (width).

• Use a clear and legible layout that communicates your research effectively to a diverse audience.

Virtual Poster Session

• All presenters, including in-person attendees, are required to upload a digital version of their poster and be available online during the designated Virtual Poster Session.

Recommended Poster Sections

• Title: Clearly state your presentation title.

• Authors and Affiliations: List all contributors and their institutions.

• Introduction: Summarize background, research question, and objectives.

• Methods: Briefly describe the methods used.

• Results: Highlight key findings with supporting visuals.

• Discussion/Conclusion: Interpret the results and explain their significance.

• Acknowledgments: Mention funding sources and contributors.

• References: Include key citations in a brief format.

Font Size & Text Specifications

• Title: Minimum 80 pt (readable from 6–10 feet)

• Authors: Minimum 56 pt

• Sub-headings: Minimum 36 pt

• Body Text: Minimum 24 pt

• Captions: Minimum 18 pt

• Font Style: Use clean, professional sans-serif fonts (e.g., Arial, Calibri, Helvetica, Verdana)

Visual Design Tips

• Use high-resolution visuals (300 dpi or higher).

• Ensure all visuals are labeled and clearly tied to your key points.

• Use contrasting colors for readability (e.g., dark text on a light background).

• Include legends for all charts, figures, and images.

Presenter Tips

• Prepare a 2–3 minute summary of your poster for in-person or virtual discussion.

• For templates or support, contact the Program Chair: Dr. Amanda Veile at hbameets@purdue.edu

Podium Presentations
Timing

• Standard Talks: 12–14 minutes total, including time to approach/exit the podium. Aim for a 12-minute talk, allowing 2–3 minutes for Q&A.

• Flash Talks: Recommended duration is ~6 minutes, with questions held until the end of the session.

In-Person Technology Requirements

• IBM-compatible PCs will be provided at the podium.

• Personal laptops may not be used.

• Bring your presentation on a USB drive in both .ppt and .pptx formats.

• Mac users: Ensure your file name includes the correct file extension (e.g., .pptx).

• Use “On-screen show” under Page Setup in PowerPoint.

• Optional: Save a .pdf version of your presentation as a backup (note that animations will not be preserved).

• Virus-scan your USB drive and test your file on a PC other than your own.

• Arrive at least 15 minutes before your session begins to upload and test your presentation.

Virtual Presenters

• Please contact the Program Chair, Dr. Amanda Veile, in advance to coordinate presentation logistics: