Preparation instructions for the 48th Annual meeting of the Human Biology Association (Reno, NV 2023)
The conference schedule is now published in American Journal of Human Biology at: https://onlinelibrary.wiley.com/doi/full/10.1002/ajhb.23894. There have been some changes to the program since it was submitted for publication so please use the online meeting portal for the most up to date meeting information www.conftool.org/hba2023. You can make edits to your abstract in the same portal. The meeting will be hybrid, with both in person and online participation and presentation. You can also down a March 20, 2023 version of the program here (subject to change).
To make presentations available to all attendees, we are using Shindig for all presentations and Virtual Poster Sessions for all poster sessions. Many of you are familiar with Shindig from last year but for those of you who are unfamiliar or need a refresher, please check out this resource: https://www.youtube.com/watch?v=FcNMCWNR15g.
Shindig is available on mobile devices if you wish to use your mobile device to connect to the conference. For Android users, the link is: https://play.google.com/store/apps/details?id=com.shindig&hl=en_US&gl=US for iPhone/Apple devices the link is: https://apps.apple.com/us/app/shindig/id1062311502
COVID protocols
To provide a safe conference experience, HBA will be adhering to the AABA COVID protocols. All in person attendees are expected to follow the COVID protocols, including indoor masking for all attendees while in meeting rooms and poster sessions and up to date COVID-19 vaccinations.
Please carefully review the presentation guidelines:
Poster presentations
If you are presenting a poster, you should have received an invitation to upload your poster in https://app.virtualpostersession.org/e/67dd7c7c7644a71bcaa8abb7af76b3e5. If you did not receive this email, please contact me ASAP! I ask that ALL poster presenters, regardless of in person or virtual participation upload their posters into this portal. In addition to uploading a pdf of your poster, please provide a URL via Zoom, Teams or other meeting platform that allows you to chat with interested conference attendees. You can also provide a URL with a pre-recorded video. Please include hashtags to allow participants to search for posters by keywords. I also recommend that you upload a pdf of your poster to the conftools site above, as that will be the first location that people look for meeting information.
The virtual poster session is scheduled for Wednesday, April 19 from 10-11 am PDT and all poster presenters are asked to participate in the virtual session.
In person presenters, please follow the following guidelines: The maximum allowable poster size is 3ft 10in wide x 4ft high (116 cm x 120 cm) since two posters will be sharing an 8ft x 4ft board. Please adhere to the size restriction and be mindful of your neighbor’s space. The title should be legible from 8 feet (2.5 meters), and the rest should be easily readable from 5 feet (1.5 meters), i.e., text font size ≥18 point and heading font size ≥30 point. Use consistent fonts and letter sizes throughout. Use short, informative ("headline" style) captions to convey the key point of each figure. Avoid abbreviations, acronyms, or jargon. Figures and tables should occupy ~half of the poster. As most people read technical text at a rate of ≤250 words per minute, limit the text to 1500–2000 words (<10 minutes reading time). “Go Green” and skip lamination. Bring push pins to hang your poster.
In person presenters must hang their poster between 7-8 am on Wednesday April, 19 and should bed to be available in the poster room in their allotted time, based on even or odd poster number as indicated in the published schedule in AJHB and poster board. https://onlinelibrary-wiley-com.proxy.library.ohio.edu/doi/epdf/10.1002/ajhb.23893
Podium presentations:
Presentations are limited to a maximum of 12 minutes to allow time for ascending/descending the podium and 2 – 3 minutes for questions. If you are presenting virtually, please confirm with the program chair at hbaprogram@ohio.edu and provide the PowerPoint and/or mp4 file no later than April 14. You must be available on Shindig during the scheduled session for Q&A.
Flash talks
Flash talks are limited to a maximum of one slide with 5 minutes of presentation and 2 minutes for questions.
Projection Equipment: IBM-compatible PCs will be at the podium for projection of PowerPoint or Adobe Acrobat files. You may not use your own PC. You must bring your file on a USB drive. Save files such that they can be read by a variety of PCs, in both .ppt and .pptx formats. Mac-users must add the .ppt or .pptx extension to the filename. Under Page Setup, the presentation should be set to “On-screen show.” If you use PowerPoint’s “Pack and Go” feature, have the original .ppt file available on USB device just in case. To detect compatibility “issues” and avoid podium panic, virus check your entire USB device, and check your presentation on an IBM-compatible PC other than the one used to prepare the presentation. Many people also save a .pdf copy of their presentation although animations will not work in this format.
Please arrive 15 minutes before the start of the Podium Session to upload your presentation.