Abstract Format, Submission Procedures And Awards 2023

2023 HBA Meeting: Reno, April 19-21 at the Peppermill Resort Hotel.

We are inviting both members and non-members to submit an abstract of a proposed presentation to be delivered in Reno, NV and virtually at 48th annual meeting. Please see the specific details below.

Abstract Submission Process

All abstracts must be submitted online, as part of the pre-registration process, by October 17, 2022.

The submission portal will be available September 15 via https://www.humbio.org.

Abstracts can be submitted in both English and Spanish.

Please contact the HBA Program Committee Chair Gillian Ice (hbaprogram@ohio.edu) for assistance with abstract or proposal preparation or on-line abstract submission difficulties.

Abstract Review Procedures

Each abstract submitted for the contributed presentations will be reviewed independently by at least two members of the 2022 HBA Program Committee regarding whether to accept/decline and whether to assign the abstract to a poster or podium session. Abstract acceptance is not based on membership status, prior participation, preferences for presentation mode, area of emphasis, or request for consideration for the special session. If accepted, an abstract will be published in the American Journal of Human Biology.

We anticipate sending the review decision to the first author via email by January 4, 2023.

Some reasons for declining an abstract:

Some reasons to assign to Poster Session when Podium is requested:

Joint AABA/HBA Symposium

In cooperation with the AABA (American Association of Biological Anthropologists; https://bioanth.org/), the HBA will co-sponsor one symposium session during the AABA Annual Meeting. HBA members are encouraged to contact the HBA Program Committee Chair Gillian Ice (hbaprogram@ohio.edu) to discuss the development of a joint session proposal.

The Proposal for the joint session follows the submission procedures outlined in the AABA Call for papers (http://www.bioanth.org). Proposals are due August 15, 2022 and are submitted ONLINE through the AABA website.

Joint session proposals are first reviewed by AABA and only those accepted for inclusion in the AABA program are eligible for co-sponsorship by the HBA. Acceptance of a proposal for co-sponsorship does not guarantee acceptance of individual abstracts. Individual abstracts for an accepted jointly sponsored symposium session must be submitted following the AABA’s procedures and deadline (October 17, 2022).

The AABA/HBA Joint Symposium should appeal to a broad range of scholars within human biology and biological anthropology, and highlight the outstanding research being done at the convergence of our two organizations. Recent topics have included: Biocultural perspectives on family health within and across generations; Multi-generational perspectives on human biology and anthropological genetics: a symposium in honor of Michael H. Crawford; The high price of success: Costs of reproductive effort in male primates and humans; Not by Bread Alone: Non-caloric Determinants of Life History Strategies; and, Integrating biosocial perspectives to understand health disparities across the lifespan.

Formatting Requirements for HBA Abstracts

Please consult our example abstract.

Presentation Guidelines

Whether flash-talk, poster or podium, all presentations benefit by having a clear, focused message to communicate to the audience. Presenters should address the following:

Projection Equipment

We will follow up with specific instructions after consulting with our virtual conference partners.

Poster Dimensions & Type Size

General poster guidelines: Use consistent fonts and letter sizes throughout. Use short, informative (“headline” style) captions to convey the key point of each figure. Avoid abbreviations, acronyms, or jargon. Figures and tables should occupy ~half of the poster. As most people read technical text at a rate of ≤250 words per minute, limit the text to 1500-2000 words (<10 minutes reading time). “Go Green” and skip lamination. Bring push pins to hang your poster.

We are still arranging the virtual poster portal. Specific instructions to follow.

How to Apply for International Travel Grants, Student Travel Grants, and Student Presentation Awards

HBA International Members’ Travel Grant:

In 2022, HBA will distribute up to three (3) travel grants of $1,000 US dollars each to International (non-North American) members to be used in support of their travel to the annual meeting. The applicants must be members in good standing of the HBA when submitting their applications and when they present their work. The grants are made to HBA members from outside North America who have an abstract accepted for the meeting and who make an appropriate case for support. If you are not currently a member of HBA please visit: https://www.humbio.org/membership/ to join.

International members (students and professionals, including new members) who wish to apply for a travel grant should check the appropriate box when submitting their abstract and email an application by February 15, 2023 to Hilton Pereira da Silva (Chair, International Committee) at: hdasilva@ufpa.br.

Application for the Award/Grant must include:

HBA Student Members’ Travel Award:

Each year HBA will distribute up to five (5) travel awards of $500 each to student members to be used in support of their travel to the annual meeting. Applications will be evaluated on the basis of the quality

of the essay and the advisor’s letter of support. The award is open to all student members residing in North America; priority will be given to those presenting a paper or poster at the HBA meetings and to those who have not yet received a Student Member Travel Award.

Applicants must be Student Members during the year the meetings are held and membership must be paid in full prior to submitting the application for the Award. If you are not currently a student member of HBA please join online at: https://www.humbio.org/membership/. Note that student members will need their advisor’s signature on the application form certifying their student status when they first join the HBA.

Student members who wish to apply for the travel grant should check the appropriate box when submitting their abstract and/or registering. All students attending the meetings are eligible for the award, regardless of whether they have an accepted abstract (but see statement of evaluation priorities above).

Application materials must be sent as a single PDF to the Membership Chair, Felicia Madimenos at felicia.madimenos@qc.cuny.edu, by February 15, 2023.

Application for the Award/Grant must include:

Edward E. Hunt, Jr. and Phyllis Eveleth Student Awards:

Two awards of $500 each are given to graduate student members each year. Papers/posters submitted for this award should be based on novel analysis and interpretation of primary or secondary data. The graduate student should be the sole or first author on the submission, and if the poster/paper is multi-authored, the student should be responsible for at least 80% of the data analysis and writing. Students will be contacted by a member of the Publications Committee to verify that their poster/paper meets these requirements prior to the meeting. At the annual meeting, the paper/poster presentations will be judged by members of the Publications Committee.

Self-nomination for the Hunt Award is made at the time of on-line Pre-registration and Abstract Submission (deadline is October 17). Self-nomination requires clicking the appropriate box on the on-line form for abstract submission/pre-registration. The candidate must be a Student Member of the HBA in good standing when submitting the abstract and when presenting the work. Pre-registration fees for student members are less than for non-members. If you are not currently a student member of HBA please go to: https://www.humbio.org/membership/ to join. Note that student members will need their advisor’s signature on the application form certifying their student status when they first join the HBA.

For questions about the Hunt Award please contact Chris Kuzawa, Chair of the Publications Committee, at kuzawa@northwestern.edu.

The Hilde Spielvogel Award for Outstanding Presentation by an Undergraduate Student:

The Hilde Spielvogel Award comprises an award of $250 and a Certificate given to an undergraduate student member. The undergraduate student should be the sole or first author of a presentation that is based on novel analysis and interpretation of primary data (collected by the student and/or a co-author) and/or secondary data (published or unpublished data collected by someone other than the author[s]). In addition to delivering the presentation at the Annual Meeting, the candidate is expected to have made a major contribution to the work (e.g., at least 50% of the data collection and/or analysis and/or writing). Candidates’ presentations at the Annual Meetings will be judged by a subcommittee of the HBA Executive Committee (co-authors or advisors of nominated candidates will be recused).

Self-nomination for The Hilde Spielvogel Award is made at the time of on-line Abstract Submission and Pre-registration (deadline is October 17). Self-nomination requires clicking the appropriate box on the on-line form for abstract submission/pre-registration. The candidate must be a Student Member of the HBA in good standing when submitting the abstract and when presenting the work. Pre-registration fees for student members are less than for non-members. If you are not currently a student member of HBA please go to https://www.humbio.org/membership/ to join. Note that student members will need their advisor’s signature on the application form certifying their student status when they first join the HBA.

In addition, shortly before each Annual Meeting, each nominated candidate will be asked to submit a description of her/his contribution to the planned presentation.

For questions about The Hilde Spielvogel Award, please contact the Membership Chair, Felicia Madimenos at felicia.madimenos@qc.cuny.edu.

We look forward to hearing from you!